This Privacy Policy describes how Oak Plain House ("we", "us", "our"), operating the website oakplainhouse.org, collects, uses, and handles information when you visit the site.
1. Information We Collect
Information You Provide
When you submit a contact request through the form on this site, we collect:
- Your name
- Your phone number (optional)
- Your email address
- The content of your message
We use this information solely to respond to your inquiry. We do not sell, rent, or share this information with third parties for marketing purposes.
Information Collected Automatically
When you access the site, our server logs may automatically record:
- Your IP address
- Browser type and version
- The pages you visit and time spent on each
- Referring URL
- Date and time of access
This information is used for site performance monitoring and security purposes only.
2. Cookies
This site uses a single first-party cookie (oak_cookie_consent) stored in your browser's localStorage to remember whether you have accepted or rejected the cookie notice. No tracking cookies, advertising cookies, or third-party analytics cookies are set.
You can clear this preference at any time by clearing your browser's local storage for this domain.
3. How We Use Your Information
- To respond to contact form submissions
- To monitor and improve site performance
- To detect and prevent security incidents
We do not use your information for automated decision-making or profiling.
4. Data Retention
Contact form submissions are retained for a maximum of 24 months, after which they are permanently deleted. Server access logs are retained for 90 days and then automatically purged.
5. Third-Party Services
Images on this site are served directly from Wikimedia Commons (upload.wikimedia.org). When your browser loads these images, a request is made to Wikimedia servers. Wikimedia's privacy policy governs how those requests are handled. We do not use any other third-party image hosts, analytics providers, or advertising networks.
Fonts are loaded from Google Fonts (fonts.googleapis.com). Google may collect browser and IP data in accordance with their own privacy policy.
6. Your Rights Under PIPEDA
If you are a Canadian resident, you have rights under the Personal Information Protection and Electronic Documents Act (PIPEDA), including the right to:
- Access personal information we hold about you
- Request correction of inaccurate information
- Withdraw consent to certain uses of your data
- File a complaint with the Office of the Privacy Commissioner of Canada
To exercise any of these rights, contact us at info@oakplainhouse.org.
7. Security
We take reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, or loss. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
8. Changes to This Policy
If this policy is updated, the effective date at the top of this page will change. Continued use of the site after a policy update constitutes acceptance of the revised terms.
9. Contact
For privacy-related inquiries:
- Email: info@oakplainhouse.org
- Mail: 4388 Main St, Vancouver, BC V5V 3P8, Canada